Constitution of the Florida Chapter of the AAPM
The name of this organization shall be "Florida Chapter of the American Association of Physicists in Medicine," hereafter referred to as the "Chapter." The Chapter is recognized Regional Chapter of the American Association of Physicists in Medicine, hereafter referred to as the "Association."
(Purpose and Jurisdiction)
Section 1.a. The purposes of the Chapter are:
|To promote the application of physics to medicine and biology;|
|To encourage interest and training in medical physics and related fields; and|
|To prepare and to disseminate technical and professional information in medical physics and related fields.|
It is organized exclusively for charitable, scientific and educational purposes as defined under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
Section 1.b. No part of the net earnings of the Chapter shall inure to the benefit of, or be distributable to, its members, trustees, officers, or other private persons, except that the Chapter shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth herein. No substantial part of the activities of the Chapter shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Chapter shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Notwithstanding any other provision of these articles, the Chapter shall not carry on any other activities not permitted to be carried on by (a) a corporation exempt from Federal Income Tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 or the corresponding provision of any further United States Internal Revenue Law.
Section 1.c. In the event of dissolution of the Chapter, the Executive Board of the Chapter shall pay or make provision for the payment of all the liabilities of the Chapter. The residual assets of the organization will be turned over to one or more organizations which themselves are exempt as organizations described in Sections 501(c) (3) and 170 (c) (2) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future Internal Revenue Code, or to the Federal, State, or Local government for exclusive public prupose, as the Executive Board shall determine.
Section 1. The Chapter shall function under the sponsorship of the American Association of Physicists in Medicine.
Section 2. The Constitution, when signed by the duly authorized officers and charter members of the Chapter, and the duly authorized officers of the Association, shall admit the Chapter to the Association, and shall obligate the officers of both the Chapter and the Association in accordance with the provisions of both their Constitutions.
Section 3. The Chapter shall submit to the Board of Directors of the Association an annual report concerning the activities of the Chapter.
Section 4. The Board of Directors of the Association may dissolve the Chapter at its discretion.
The Chapter shall consist of Members who are Members of the Association or other persons interested in the purpose of the Chapter. Voting members must be members of the Association.
Section 1. The elected officers of the Chapter shall be President, President-Elect, Past-President, Secretary, Treasurer, and Representative to the Association
Section 2. The President, President-Elect, and Representative to the Association shall be Members of the Association.
Section 3. Nominations for officers shall be made by the Nominating Committee and by at least two Members after consent has been obtained from the nominee and must reach the Secretary at least six weeks before the Annual Business Meeting.
The Secretary shall prepare a Ballot Paper to be mailed to the general membership not less than four weeks before the Annual Business Meeting. The closing date for the receipt of ballots by the Secretary shall be one week before the Annual Business Meeting. The Secretary shall report the results of the election at the Annual Business Meeting.
Section 4. Tenure of office shall be one year for the President-elect, President, and past-President. Tenure of office for the Treasurer, Secretary, and the Representative to the Association shall be three years.
Section 5. The Executive Board of the Chapter shall consist of the six elected officers. They shall be responsible for the affairs of the Chapter.
Section 6. The President shall preside at all general meetings and Executive Board Meetings of the Chapter. The President-Elect shall assume the duties of the President upon the resignation of or in the absence of the President.
Section 7. At the end of her/his term of office, the President-Elect shall succeed to the Office of President. The President shall succeed to the office of past-President.
Section 8. The Secretary shall be responsible for the records of the Chapter affairs, membership records and correspondence of the Chapter. The Treasurer shall be responsible for the financial transactions of the Chapter.
Section 9. The Representative to the Association will represent the Chapter as a Member of the Board of Directors of the Association and if unable to be present at the AAPM Board sessions, the President of the Chapter shall designate an alternate representative.
Section 10. if any office other than Office of the President becomes vacant during the year, elections to fill the vacancy for the unexpired term will be held at the next slated meeting. Prior to this meeting, an interim appointment may be made by the Executive Board.
Section 1. The Standing Committees of the Chapter shall be Nominating Committee, Membership Committee, and Program Committee.
Section 2. The past-President shall chair the Nominating Committee, and the remainder of the committee is composed of the Executive Committee membership. This committee shall make nominations for elective officers for any open office.
Section 3. With the concurrence of the Executive Board, the President shall appoint a Membership Committee which shall receive applications for membership from the Secretary and which, after consideration of the applicant’s qualifications, shall make recommendations to the Executive Board. A majority vote of the Executive Board is required for membership.
Section 4. With the concurrence of the Executive Board, the Preisdent shall appoint a Program Committee, the Chairman of which shall be the President-Elect. This Committee shall arrange programs and shall recommend to the Executive Board the time and place of the Chapter Meetings.
(Meetings and Dues)
Section 1. The business year of the Chapter will coincide with the business year of the Association.
Section 2. The Annual Business Meeting will be held in conjunction with a Chapter Meeting.
Section 3. The Executive Board shall establish the time and place of regular meetings; special meetings may be held if petitioned by at least twenty-five percent of the Chapter Membership.
Section 4. Two elected officers and three member shall constitute a quorum.
Section 5. Except as provided, the parliamentary procedure of the Chapter shall be governed by "Roberts Rules of Order".
Section 6. The amount of annual dues shall be established by the Executive Board and must be approved by a majority of the Chapter Membership present at the Annual Business Meeting.
Section 7. Dues are due by the second regular meeting of the business year. Those persons who’s dues are in arrears shall be disqualified from voting and holding office.
Section 1. Amendments to this Constitution may be proposed at any meeting with the approval of at least three members.
Section 2. Amendments shall be acted upon only after the Chapter Membership have been notified in writing by the Secretary.
Section 3. Amendments hall require the approval of the Board of the Association and the Majority of the Chapter Membership.
Amended by membership, March 7, 2005